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THE CONSTITUTION OF THE

Rockland County Music Educators Association

as amended on November 2, 2004

 

Article I - NAME

 

This group shall be known as the Rockland County Music Educators' Association, a non-profit organization, hereinafter referred to as "RCMEA" or "The Association."

 

Article II - AFFILIATION

 

This organization shall function as the county affiliated division of the New York State School Music Association, which is the state division of the National Association for Music Educatorsí.

 

Article III - PURPOSES

 

The purposes of this organization are to:

 

1.      foster and promote the music programs in the schools of Rockland County;

2.      advocate the educational values of music;

3.      foster professional growth, leadership, and mutual understanding among its members;

4.      offer opportunities for outstanding school musicians to appear in all-county choirs, bands, and orchestras; 

5.      encourage lifelong participation in musical activities.

 

ARTICLE IV - MEMBERSHIP

 

Section 1.     DISTRICT MEMBERSHIP - Any public School District in Rockland County may become a District Member in the Association upon payment of the prescribed District Participation Fee.  Districts that pay said fee shall have the privilege of participating in the activities of the Association, including having students from their District attend All-County Festivals, receive scholarships, and any other activities sponsored by the Association.

 

Section 2.     SCHOOL MEMBERSHIP - Any private or parochial school in Rockland County may become a School Member in the Association upon payment of the prescribed School Participation Fee.  Schools that pay said fee shall have all the right and privileges of District Membership, excluding the right to have their students receive scholarships. 

 

Section 3.     ACTIVE MEMBERSHIP - Any person concerned with music or engaged in music instruction shall be considered an Active Member of the Association as long as they remain employed by a member District or School.   Active members shall have the privileges of voting and holding elected office, admission to general meetings, a subscription to the RCMEA Newsletter, participation in Conference Days, and student enrollment in County Festivals. 

 

Section 4.     PROFESSIONAL MEMBERSHIP - Any person engaged in private or college level music instruction shall be considered a Professional Member of the Association upon payment of the prescribed fees.  Professional members shall have all the rights and privileges of Active Membership, excluding the rights of voting and holding elected office and student enrollment in County festivals. 

 

Section 5.     RETIRED MEMBERSHIP - Retired Membership shall be available to former music educators who have retired from teaching, administrative, or research positions in music education, and who have been active members of RCMEA for ten years preceding their retirement.  Retired members shall have all the rights and privileges of Active Membership, excluding the rights of voting and holding elected office and student enrollment in County festivals. 

 

Section 6.     STUDENT MEMBERSHIP - Any student regularly enrolled in an accredited college or university in the State of New York, who is not employed as a full-time teacher, may become a student member of the Association, upon payment of the prescribed dues.  Student members shall have all the rights and privileges of Active membership, excluding the rights of voting and holding elected office and student enrollment in County festivals.

 

ARTICLE V - MEETINGS AND ACTIVITIES

 

Section 1.    Regularly scheduled meetings will be held at a   place and on dates designated by the Executive Council.

 

Section 2.     Performing groups, selected on a county-wide basis, will present annual concerts.

 

Section 3.     Scholarship awards will be given on an annual basis.

 

Section 4.     A Conference Day, offering in-service training for members of the Association, will be presented annually.  

 

Section 5.     Other endeavors will be promoted, sponsored, or supported as the Executive Council deems advisable.

 

ARTICLE VI - OFFICERS AND GOVERNMENT

 

Section 1.     EXECUTIVE COUNCIL

A.     The following officers shall be elected by the membership:  President, Vice President, Treasurer, and Secretary

B.     The governing body of the Association shall be known as the Executive Council, and shall be comprised of the President, Vice President, Immediate Past President, Treasurer, and Secretary.

C.     Each member of the Executive Council shall have one vote.  The President shall only vote in the event of a tie. 

 

Section 2.     TERMS OF OFFICE AND TERM LIMITS

 

A.     Elected officers shall serve a two-year term. 

1.       In odd-numbered years, a President and Treasurer will be elected.

2.       In even-numbered years, a Vice President and Secretary will be elected.

3.       The President shall be allowed the opportunity to succeed to the office of Immediate Past President.  Should the President decline to spend an additional year on Executive Council, the incoming President shall appoint an Advisory Member to the Executive Council.  This member should have prior experience as an Executive Council member. 

 

B.     Officers shall begin their term of office immediately following election, and shall serve concurrently, with their predecessor for  May and June.  They shall begin full service in July.

 

C.     No member of the Executive Council shall serve more than two consecutive terms, unless the remaining members of the Executive Council confer a vote of confidence. 

 

Section 3.     COMMITTEES

 

A.     The following shall be Standing Committees:  Publicity, Scholarship, and Government Relations

1.      The President shall appoint a chairperson for the Publicity, Scholarship, and Government Relations Committee each term, and shall notify NYSSMA of their appointment immediately. 

B.     The President shall create a committee for each major festival or event scheduled.  In addition, the President may create and charge ad hoc committees as the need arises. 

 

Section 4.     ELECTIONS

 

A.     The Vice President shall convene a Nominating Committee for the purpose of creating a slate of nominees for office. 

B.     Until April 1, at any General Business Meeting, the Nominating Committee shall accept nominations from the floor.

C.     Prior to the Annual Elections, the Nominating Committee shall present a slate of nominees to the membership by US Mail. 

D.     A plurality of all ballots cast shall elect a candidate. 

 

Section 5.     MID-TERM VACANCIES

 

Vacancies in any office of the Association shall be filled by the Executive Council upon recommendation by the President.

 

 

ARTICLE VII - FUNDS

 

Section 1.     Any monies received from any source shall be rendered to the Treasurer and properly receipted.    

 

Section 2.     Funds of the Association shall be disbursed by the Treasurer in accordance with an annual budget adopted by the Executive Council.

 

Section 3.     In the absence of the Treasurer, the President of the Association shall have the authority to disburse funds in accordance with an annual budget adopted by the Executive Council.

 

Section 4.     In June of every odd-numbered year, the Vice President shall appoint an Audit Committee, which shall be charged with examining the various accounts of the Association and furnishing a report. 

 

ARTICLE VIII - AMENDMENTS

 

Section 1.              Amendments to this constitution must be presented in writing at a General meeting of the Association.  The amendment must then be tabled until the next regularly scheduled meeting, at which time the proposed amendment shall be presented for discussion.  In the interim, a copy of the proposed amendment shall be forwarded to each member of the Association via US Mail.

 

Section 2.              Amendments to this constitution may be adopted by a two-thirds vote of the membership responding either in a mail ballot or at a general membership meeting.

 

 

 

 

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