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THE BYLAWS OF THE

ROCKLAND COUNTY MUSIC EDUCATORS ASSOCIATION

as amended on November 2, 2004

 

ARTICLE I - DUTIES OF THE OFFICERS

 

Section 1.         The duties of the PRESIDENT shall be to:

A.   act as the County representative of the Association to the New York State School Music Association, through the County Presidents assembly;

B.   be  responsible for carrying out the purposes set forth in Article III of the RCMEA Constitution;

C.   preside at all meetings of the Association;

D.   act as Chairperson of the Executive Council;

E.   appoint all standing and special committees with the approval of the Executive Council;

F.   call special meetings of the Association and Executive Council.

 

Section 2.    The duties of the VICE PRESIDENT shall be to:

A.   perform all duties of the President in the absence of, or at the request of the President;

B.   act as a non-voting, ex-officio member of all subordinate organizations and committees of the Association.

 

Section 3.  The duties of the TREASURER shall be to:

A.     be a custodian of all funds and pay all bills of the Association by check, keeping an accurate record of all monies received and disbursed;

B.     give a financial report at the business meetings of the Association;

C.     submit to the membership an annual financial report at the close of each academic year;

D.     assist the Executive Council in the preparation of an annual budget prior to September of each year.

 

Section 4. The duties of the SECRETARY shall be to:

A.     be responsible for all correspondence of the Association, including notification to the membership of all regular meetings;

B.     keep a complete record all proceedings of the Association;

C.     keep the minutes of the business meetings, Executive Council meetings and perform other secretarial duties at the request of the President;

D.     perform other such duties as the President or the Executive Council may direct.

Section 5.   The duties of the PAST-PRESIDENT shall be to:

A.     act as Parliamentarian, relying upon the Constitution and Bylaws of the Association, as well as Robert's Rules of Order;

B.     act as custodian of the Executive Council job descriptions, receiving and reviewing these job descriptions annually.

 

 

ARTICLE II - DUTIES OF THE EXECUTIVE COUNCIL

 

Section 1.         The Executive Council shall administer the business and educational affairs of the Association and shall have the responsibility for its general program of activities.

Section 2.          Interpretation of the Constitution and Bylaws shall at all times be the responsibility of the Executive Council.

 

ARTICLE III - DUES AND FEES

 

Section 1.          DISTRICT PARTICIPATION FEE.  A participation fee, according to district enrollment shall be required of each school district registering students in any RCMEA activities.  A single fee shall cover all schools under one Board of Education.  This fee structure shall be reviewed and approved annually by the Executive Council.

 

Section 2.              SCHOOL PARTICIPATION FEE.  A participation fee, according to school enrollment shall be required of each private or parochial school registering students in any RCMEA activities.  This fee structure shall be reviewed and approved annually by the Executive Council.

 

Section 3.              PROFESSIONAL MEMBERSHIP FEE.  A participation fee shall be required of all professional participating in RCMEA professional development activities, or registering students in any RCMEA activities.  This fee structure shall be reviewed and approved annually by the Executive Council.

 

Section 4.  STUDENT MEMBERSHIP FEE.  A participation fee shall be required of all eligible college or university students participating in RCMEA professional development activities.  This fee structure shall be reviewed and approved annually by the Executive Council.

 

Section 5.              RETIRED MEMBERSHIP.  No fee shall be assessed Retired members who were members of the Association for ten years or more. 

 

ARTICLE IV – POLICIES AND PROCEDURES

 

Policies and procedures for the activities of the Association shall be written in detail and made available for the individuals concerned.

 

ARTICLE V - LIBRARY

 

Section 1.         The RCMEA Library shall consist of music used for RCMEA concerts and workshops, plus donations from area schools and members

 

Section 2.          Librarians shall be appointed by the Executive Council.  Insurance shall be maintained for this library once its approximate value is assessed.

           

Section 3.         The Library shall be maintained for use by RCMEA members.

 

Section 4.          Librarians shall prepare a listing of available titles and make it available to the membership.

 

ARTICLE VI - PUBLICATIONS

 

Section 1.          DIRECTORY.  An annual listing of all members of the Association will be published.  Copies will be mailed to all RCMEA members.

Section 2.         LIBRARY.  A listing of all available library selections shall be printed and made available to the membership.

 

Section 3.         CONSTITUTION AND BYLAWS. The Constitution and Bylaws shall be

 

Section 4.         NEWSLETTER.  Communication   shall be on a regular basis via a

 

ARTICLE VII - DISSOLUTION PROVISION

 

In the event of a dissolution, all the remaining assets and property of the Association shall, after necessary expenses thereof, be distributed to the New York State School Music Association or the National Association for Music Educators’, providing such organizations shall qualify under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended; or to another organization to be used in such a manner as in the judgment of a Justice of the Supreme Court of the State of New York will best accomplish the general purposes for which the Association was formed  In the event that NYSSMA AND MENC are not in existence, the assets will be distributed to such organizations as shall qualify under Section 501( c )(3) of the Internal Revenue Code of 1954, as amended. 

 

ARTICLE VIII - NON-INUREMENT PROVISION

 

No part of the net earnings of the Association shall inure to the benefit of any member, trustee, director, or officer of the Association or any private individual (except that reasonable compensation may be paid for services rendered to or for the Association) and no member, trustee, or officer of the Association or any private individual shall be entitled to share in the distribution of any assets on dissolution of the Association. 

 

ARTICLE IX - RESTRICTIVE LEGISLATION PROVISION

 

No substantial part of the activities of the Association shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by Internal Revenue Code Section 501(h), or participating in, or intervening in  (including the publication and distribution or statements), any political campaign on behalf of any candidate for public office.

 

ARTICLE X - AMENDMENTS

 

Section 1.              Amendments to these Bylaws must be presented in writing at a General Meeting of the Association.  The amendment must then be tabled until the next regularly scheduled meeting, at which time the proposed amendment shall be presented for discussion.  In the interim, a copy of the proposed amendment shall be forwarded to each member of the Association via US Mail. 

 

Section 2.              Amendments to these Bylaws may be adopted by a two-thirds vote of the membership responding either in a mail ballot or at a general membership meeting.

 

ARTICLE XI – INTERPRETATION

 

The interpretation of these laws shall at all times be left to the understanding of the Executive Council.

 

Design By: Gil Damari